Job Description
For further information please contact our Talent Specialist:
Arpita | 224-507-1299
Title: Mail Room Specialist
Location: Branchburg Park, NJ
Duration: 5 Months
Description:
ESSENTIAL FUNCTIONS:
- Receive, sort and process mail documents, packages, and supplies. Notify recipients
- Deliver and pick-up mail on scheduled runs
- Record & process accountable mail information, maintain logs
- Track, trace, and resolve mail problems with USPS, express and local delivery services
- Prepare mail and packages for external shipment and coordinate deliveries and pick-ups (may include USPS pickup/delivery)
- Perform quality checks on outbound mail
- Validate internal mail addresses
- Bar code address lookup
- Use common mail services including fax , air express, postal services
- Fill out shipping forms and/or enter electronically in shipping terminal per the job ticket
- Perform finishing work on documents to be mailed, such as folding and insertion
- Perform electronic mail distribution (open, mail prep, scan and distribute)
- Perform fulfillment functions, such as assembly, packaging, shipping and tracking of kitted materials
- Follow mailroom security procedures - Barcode tracking or face scanning incoming mail and packages
- Perform logging, transmission, receipt and timely distribution of faxes
- Shipping and receiving using automated system to track and manage activity Monitor/order/replenish supplies inventory, mail and distribution activities
- Send and receive e-mail messages
- Arrange alternative courier or shipping services to meet customer requirements - Fully operate, clean and maintain all shipping and mail equipment
- Contact service on mail and shipping equipment if need occurs - Determine output packaging per packaging standards (e.g. process for books, tabs, etc.)
- Driving (if required) - Utilize mail equipment per training ; for example: -- Finishing equipment
-- Inserters -- Postage meters -- Envelope printers -- Scales -- Pitney Bowes Mail Management systems -- FedEx shipping systems
SKILLS:
- Able to lift and move up to 50 pounds
- Able to demonstrate ability to read, write and follow English instructions
- Able to demonstrate PC / Internet Skills Basic
-- Open applications -- Create and find file folders
-- Find, open, rename files using Windows Explorer (or equivalent)
-- Delete and recover files -- Open and send e-mails (create mail, add, save attachments)
-- Manage email (create folders, change user options)
-- Basic internet navigation (search; navigate to websites; navigate within website)
-- Introductory knowledge of MS Word or equivalent (open saved files, create basic text documents, print and save documents)
-- Introductory knowledge of MS Excel or equivalent (open saved workbooks, data entry, basic data and column/row formatting, print and save workbooks)
- Able to demonstrate customer service and communication skills
- Able to demonstrate ability to manage multiple tasks
- Able to demonstrate ability to perform duties with minimal supervision
- Able to demonstrate ability to perform Data entry
EXPERIENCE: Experienced delivering services in a client environment
EDUCATION: Minimum: High School diploma or equivalency
EDUCATION VERIFICATION: Yes