• Coordinate and manage the Founder & Chairman and the CEO’s schedule in an effective and efficient manner
• Assist them in organising their daily administrative workload and following up on action items
• Maintain their active calendars, arranging appointments and meetings as appropriate and ensuring that they are adequately
briefed and have all relevant information and documents to be discussed
• Deal with electronic mail, both incoming and outgoing, in a secure and confidential manner
• Handle phone calls, general enquiries, invitations and other requests
• Organize and prepare for meetings, arrange itineraries and agendas
• Manage and coordinate all travel arrangements and travel-related activities, including hotel booking, Flight bookings, Visa,
Invitation letters, transportation, meals etc for both domestic and International travel, and process all expense claims.
• Coordinate and communicate with the Personal Assistants of Puig’s Senior Management Executives
• Arrange a variety of weekly meetings and when required, take accurate notes. Ensure that matters arising from meetings are dealt
with by the appropriate people within agreed timescales.
• Maintain a high degree of confidentiality with regard to issues concerning members of staff and all stakeholders. Respond
positively with tact, sensitivity and awareness to all stakeholders in relation to duties undertaken.
• Other duties as may be assigned or may come up as part of organizational requirements